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Administrator, Secretary
This job has expired, and cannot be applied for.
- Posted By: NES Recruitment
- Address:
- Contact: 0161 283 8383
- Date Posted: 16th Oct 2008
- Salary: 20,000
- Location: Manchester (m1)
- Reference Code: ST/EV
- Views Since Posting: 597
- Full Description:
Office Administrator, Based in Manchester City Centre
Salary, £20,000 K
Holidays, 30 days plus statutory holidays
Hours, 35 hours (9.00 – 5.00 with 1 hour for lunch)
with some early morning and evening work as required
Reporting to Chief Executive this position will work closely with the all the team in various issues including secretarial support, event management, and database provision and use.
• Acting as PA to the CEO managing diaries accurately and efficiently
• Provide appropriate support for all outgoing communications including mail merged correspondence
• Carry out a range of secretarial duties for management team including arranging appointments, filing, typing and report writing
• Liaise with the landlords and other tenants in the building to ensure that the offices and the communal areas are professional, presentable and secure at all times.
• Assist with coordination of events only as required
• Prepare for all internally held meetings welcoming all guests and ensuring the refreshments and equipment are provided for as required.
• Provide additional support at events as required by the events team.
• Attend any relevant Committee Meetings and Team Meetings as required and produce and distribute accurate and timely minutes identifying actions and responsibilities.
• Arrange accommodation and travel itineraries and travel insurance for all team members as required
• Provide support as required to coordinate all office policies including insurance provision (employers liability, professional indemnity, contents and travel) the pension provision and death in service cover
• Coordinate and manage all HR systems, holiday, other absence and sickness notification, and update all staff details
• Coordinate and manage the H&S policy including all appropriate legal requirements, Risk Assessments, Fire Procedures, First Aid Provision etc and ensure that all staff are aware of the responsibilities – providing training where required
• Working with the Business Development Manager and the Membership Manager ensure that the internal CRM database is kept up to date at all time including modifications to the database tables and forms
• Update web pages as required as directed by Business Development Manager
• Must work to deadlines and respond in a flexible way to the changing demands of workload (essential)
• Excellent Organisational Skills including the ability to plan, organize and manage own workload (essential)
• Excellent interpersonal skills in dealing with member companies and to be able to work within a small, high-pressured team (essential)
• Accuracy and attention to detail (essential)
• Good general education to A Level standard or equivalent with minimum GCSE in English Language (essential)
• Ability to write own correspondence confidently and accurately (essential)
• Excellent Microsoft Office Skills including Outlook, Word and Access (essential)
• Use of own car (desirable)
For more information, please call Shelly Todman on Tel: 0161 283 8383 or Email your cv to shelly@nesrecruitment.co.uk
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